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From the Inside Out
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A blog specifically created for RFMA intended to provide pertinent information on protecting company assets.

 

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Hot Weather is Back!

Posted By Jeff Dover, CRFP, RFMA, Wednesday, June 19, 2019
Updated: Thursday, May 16, 2019

Hello RFMA members,

Cool weather has long since disappeared. Summer is here again. It's already hit triple digits in many parts of the US and it's not even July yet. It is going to be another hot summer. How are your restaurants doing? Had any emergency calls in the past 20 minutes? Check out this Summer facilities checklist to keep emergency calls down and efficiency up!  

Check out the following items to ensure your stores are operating at an efficient level this Summer:

- Air balance: Check to see the restaurant is positively balanced, which means when opening an exterior door, a little air rushes out of the building rather than in. This is very important to correct as a negative store will waste energy cooling dollars and make it uncomfortable for guests seated by the doors.

- PMs: When was the last PM completed on the HVAC units? When were the filters changed? Due to the longer run times during the summer, the frequency of filter changes may need to be increased. A well running unit will save utility dollars and ensure customers and employees alike are both comfortable in the restaurant.

- Roofs: Now is the time to check for leaks and clean out all roof drains in preparation of summer storms. Also, pick up any loose screws and other items that could potentially cause a leak if stepped on.

- Carpet/Floor Cleaning: After a wet spring, have all carpeted areas deep cleaned to remove embedded dirt to provide a safe environment to the customers and employees.

- Tile & Grout: Warmer weather will normally increase the humidity and moisture level. Check grout lines to see if they need to be scraped and repaired. This will minimize chance of moisture getting below the tiles, holding mold in check and extend the life of the floor.

- Parking Lot/Sidewalks: Check for cracks and possible shifting of underneath soil due to warm, dry weather to ensure there are no tripping hazards. Summer is normally a busy time of the year and preventing any slip/falls is of great benefit. Also, check for proper striping and correct any ADA issues accordingly.

 -Doors: Warm weather means pests are active and more likely to enter the facility. Check to ensure sweeps are installed and in good condition.

- Building sealing: Check all windows and exterior doors for proper sealing. Re-caulk if necessary.

 -Irrigation: Check proper on/off times for exterior irrigation and spray head operation. Replace any broken heads as required.

- Ceiling Tiles: For good "branding", replace any stained ceiling tiles which may have been damaged from leaks over the spring

Hot weather can be damaging to your restaurant facilities. Completing these tasks will protect your brand and assets and again hopefully minimize the emergency calls this summer. Have a safe season!

Dover and out.



Jeff Dover, CRFP 
Facilities Resource Manager | Restaurant Facility Management Association 
jeff@rfmaonline.com
972-805-0905 ext. 3

Tags:  air balance  doors  floors  Hot weather  parking lots  roofs 

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Parking Lots

Posted By Jeff Dover, CRFP, RFMA, Wednesday, March 27, 2019
Updated: Monday, March 25, 2019

Hello RFMA Members,

For most of the US, the cold winter is giving way to spring and warmer temperatures. After another cold season, this is a great time to survey and review the conditions of your parking lots and sidewalks. The freezing temps can literally destroy a parking lot and with it, increase the liabilities with injuries and minor car repairs. Parking lots are one of the most expensive assets to protect and maintain. They are designed to last up to 40 years but rarely do they make it that long. They are one of the first items customers notice when arriving at your store and a good looking, well maintained lot protects your Brand, ensures safety, and minimizes liabilities related to lot deficiencies. Normal wear and cracks will appear after the winter freezing conditions which provides the perfect time to make relatively minor repairs before they turn into major ones. Items to look for when surveying are:

- Potholes

- Cracks, including “alligator cracking”

- Low spots or depressions

- High spots

- Long runs of cracks, noting crack width(s)

- Oil spots

- Differences, or fading of color of asphalt

- Ruts, especially in high traffic areas, i.e., in front of dumpster

- Curb damage

Once surveys are completed, repairs need to be prioritized with the most important items being customer/employees safety issues, ADA (striping & slopes), potential car damage areas, and shifting surfaces. High traffic areas should always take priority as they represent a higher level of potential future damage and liability. The cause of damage has to be determined with factors being considered as water intrusion/cracking, inadequate draining, soil shifting or settling, etc. Repair estimates then can be done to determine an overall budget. In geographical areas when you have several locations and issues requiring the same types of repair, grouping the projects when bidding will lower the overall cost. The types of repairs required for the specific issues is a bit much for this blog to cover but feel free to discuss with your paving contractor. Cracks, ruts, potholes, and pavement discolorations all have specific repair procedures. Seal-coating should be done every 3-5 years and will significantly slow the lot deterioration, keeping moisture away from base material.

Yearly maintenance should not be ignored as the consequences can be very expensive to fix. Partnering with a qualified RFMA paving company will ensure your lots are well maintained. Take advantage of their knowledge

Dover and out.

 


Jeff Dover, CRFP 
 Facilities Resource Manager | Restaurant Facility Management Association 
jeff@rfmaonline.com
972-805-0905 ext. 3

Tags:  crack fill  Parking lots  sealcoating  sidewalks  striping 

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Going To Be Hot Soon. Are Your Restaurants Ready?

Posted By Jeff Dover, CRFP, RFMA, Wednesday, February 27, 2019
Updated: Wednesday, January 16, 2019

Hello RFMA members,

Even though it's the end of February and still cool, it's time to begin the warm weather transition. Are your stores prepared for the hotter temperatures? Are your contractors ready to get the equipment preventative maintenance items completed? There are several tasks where inspections and actions are needed to prolong the life of equipment and to ensure the restaurants are ready to switch from cold to hot mode. Now is the time to begin preparations and ensure the store is ready for the summer months. Following are areas and equipment that need to be addressed:

- HVAC's: All units need to be professionally PM'd. Coils need to be cleaned for maximum performance and energy efficiency. Depending on the coil condition, chemical cleaning may be necessary as dirty coils will use up to 40% more energy. This is also the time to change the filters. Go with a pleated type or mesh that can handle the local environment and don't need to be changed every month. In harsh climates, these may need to be changed every 2 months. This is not an area to skimp on as it's relatively inexpensive to replace rather than having the a/c run longer and harder. Changing filters regularly provides a great ROI on maintenance costs, saving energy, and prolonging the life of the equipment. Refrigeration pressures need to be checked to ensure they was no leakage over the cold months. Have all electrical connections and amps/volt usages checked for the compressors, condenser and blower motors. Check with your contractor on their checklist of PM services. Lastly have the condensate drain lines blown out to be clean and free of debris. For a complete a/c maintenance list inspection report, visit the RFMA website under "Resource Library" and "Facilities Toolkit".

- Roofs: After a long winter, a general inspection needs to take place to pick up all loose items, clean out roof drains, and check all roof penetrations for any gaps. Reseal as necessary. Check all areas where the roofing membrane and flashing meet to ensure there are no splits or gaps. Reseal as required. Due to the importance of a sound roof to protect the restaurant interior, it's recommended an inspection takes place every month. Again, check out the "Roofing Care & Maintenance" report under the Resource Library on the RFMA website. This is one of the most expensive assets and is commonly overlooked on periodic maintenance.

- Irrigation Systems: Check to correct times and dates and the programmed start/stop times as there may have been a power outage that will require resetting. Turn on operation and check for any broken sprinkler heads. Replace as necessary.

- Parking Lots: In some areas of the country the lots have deteriorated from the long, cold winter. Check for any potholes, cracks, and alligatoring that may cause vehicle damage or pose a safety risk (trip & fall). Repair asap to minimize liability. Check for worn discolored sealer and reseal/restripe as necessary. Having a nice looking lot is one of the first impressions on a potential customer and also reduces liability when the lot is striped properly.

- Other: Check for proper time clock settings for all exterior lighting and ensure all bulbs are working. The long darker winter months enabled all exterior lights to be on longer periods of time. Check t-stat settings for proper on/off times, temperature, and night setback functions.

These actions will ensure your restaurants will be saving utility dollars and keep your customers and employees safe and comfortable. It also greatly minimizes your Brand liabilities. If I missed anything, feel free to let me know.

Dover and out.


Jeff Dover, CRFP 
 Facilities Resource Manager | Restaurant Facility Management Association 
jeff@rfmaonline.com
972-805-0905 ext. 3

 

 

 

Tags:  HVAC  irrigation systems  parking lots  roofs  Summer preparedness 

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Are Your Stores Prepared For Warm Weather?

Posted By Jeff Dover, CRFP, RFMA, Wednesday, February 15, 2017
Updated: Thursday, February 9, 2017

Hello RFMA members,

It may be cold and snowy in your part of the country but it's the middle of February and warm weather will be here before you know it. Are you and your restaurants prepared? Are you contractors lined up for the proper PM's? Transitioning from winter to spring gives facilities professionals an opportunity to do what they are hired for, namely, protecting company assets in an economical manner. They are several items where inspections and actions are needed to prolong the life of equipment and to ensure the restaurants are ready to switch from cold to hot mode. Now is the time to begin preparation for the summer months in these areas:

- HVAC's, all units need to be professionally PM'd. Coils need to be cleaned for maximum performance and energy efficiency. Depending on the coil condition, chemical cleaning may be necessary as dirty coils will use up to 40% more energy. This is also the time to change the filters. Go with a pleated type or mesh that can handle the local environment and don't need to be changed every month. In harsh climates, these may need to be changed every 2 months. This is not an area to skimp on as it's relatively inexpensive to replace rather than having the a/c run longer and harder. Changing filters regularly provides a great ROI on maintenance costs versus saved energy and prolonging the life of the equipment. Refrigeration pressures need to be checked to ensure they was no leakage over the cold months. Have all electrical connections and amps/volt usages checked for the compressors, condenser and evaporator blower motors. Check with your contractor on their checklist of PM services. Lastly have the condensate drain lines blown out to be clean and free of debris. For a complete a/c maintenance list inspection report, visit the RFMA website under "Resource Library" and "Facilities Toolkit".

- Roofs, after a long winter a general inspection needs to take place to pick up all loose items, clean out roof drains, and check all roof penetrations for any gaps. Reseal as necessary. Check all areas where the roofing membrane and flashing meet to ensure there are no splits or gaps. Reseal as required. Due to the importance of a sound roof to protect the restaurant interior, it's recommended an inspection takes place every month.

- Irrigation Systems, check to correct times and dates and the programmed start/stop times as there may have been a power outage that will require resetting. Turn on operation and check for any broken sprinkler heads. Replace as necessary.

- Parking Lots, in some areas of the country the lots take a beating from the long, cold winter. Check for any potholes and cracks that may cause vehicle damage or pose a safety risk. Repair asap to minimize liability. Check for worn discolored sealer and reseal/restripe as necessary. Having a nice looking lot is one of the first impressions on a potential customer.

- Other, check for proper time clock settings for all exterior lighting. Check t-stat settings for proper on/off times, temperature, and night setback functions.

These actions will ensure your restaurants will be saving utility dollars and keep your customers and employees safe and comfortable. It also greatly minimizes your Brand liabilities.

Dover and out.

Tags:  HVAC PM  irrigation systems  minimizing liabilities  parking lots  Roof drains  Spring start ups 

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Are Your Stores Ready for Spring?

Posted By Jeff Dover, CRFP, RFMA, Wednesday, February 17, 2016
Updated: Wednesday, February 3, 2016

Hello RFMA members,

It's only the middle of February but warm weather is right around the corner. Are you, and your restaurants, ready? With the hot weather, there are several items to check to protect and prolong the life of your company's assets. The time is now for getting plans made for the following areas:

- Parking lots: with the long, cold, winter months, the lots take a beating, especially in the northern climates. Check for worn discolored sealer. Reseal and restripe where necessary. Check for new cracks and expanding potholes and repair accordingly.

- Roofs: a general inspection and clean up is required prior to the spring weather. Clean out all roof drains (should be done monthly) allowing for proper flow. Check all roof penetrations for any gaps and reseal as required. Check all areas where roofing membrane and flashing meet to ensure there are no places for moisture intrusion.

- HVAC's: have all units professionally serviced. The coils all need to be cleaned for optimal performance. Ensure the filters are changed and condensate lines are not clogged. Have all electrical connections checked. For a complete a/c maintenance list inspection report, visit the RFMA website under "Resource Library" and "Facilities Toolkit".

- Irrigation Systems: check to ensure the date & time are correct and the start/stop times are programmed properly. Check on battery back-up if applicable. Check for proper sprinkler head operation, cleaning out any dirt or obstructions. Replace broken/worn heads.

- Other: check for correct time clock settings for exterior lights to save energy and keep the facility safe. Inspect landscaping and trim all overgrown areas as necessary.

By completing these items, you will protect your stores, save energy dollars, and keep your customers and employees safe.

Dover and out.

Tags:  HVAC  landscaping  parking lots  roofs  Spring start ups 

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